Privacy

The Probus Club of Ascot is a private members’ club.  Retention of the personal data of its members is to facilitate provision to the members of information directly relevant to the activities of the Club, to maintain a record of the membership, to permit contact between the Club and its members and between members themselves in order to make easier the interaction and socializing with each other.

All information provided by members is held securely in its original hard copy format and also in electronic format to facilitate communication and record-keeping.  The Club will not provide any personal information of its members to non-members or to organizations without the express prior consent of the member(s) concerned.

The Membership Secretary (acting as the ‘controller’ and the main ‘processor’) is responsible for maintaining and keeping secure all such data gathered from members.  From time to time other officers of the Club may be provided with some or all of this information to permit the smooth running of the Club.

All members are provided with a full version of the Club’s Privacy Policy under the Data Protection Act at the time of joining the Club and sign an acknowledgement of, and agreement to, the details accordingly.

The Club’s Speaker Secretary retains contact details of booked speakers for as long as is deemed necessary, which may include some historical record keeping.

Privacy on this Website

With regard to this website there are three specific aspects which relate to privacy, viz. cookies, forms and emails.

Cookies

‘Cookies’ are small text files that are stored by browsers (for example, Internet Explorer, Chrome, Firefox and Safari) on your computer or mobile phone.

This website only uses cookies to assist with the navigation of the site while you are browsing it. This type of cookie is termed “strictly necessary”.

We DO NOT use cookies that are termed “not strictly necessary”, e.g. cookies that store any personal data, cookies for Google Analytics, user preferences, browser tracking or third-party advertising.

Form on the Contact Us page and emails

Any form which is submitted by you via the Contact Us page arrives at Ascot Probus in the form of an email.

All emails which are received by Ascot Probus, including forms from the Contact Details page, will be stored on the Ascot Probus system and treated in the same way as all other personal data.